Whether you have recently purchased a home in Sky Island or are one of our original homeowners, we’re glad you are a part of our community. Sky Island is an exciting, vibrant, growing community, and the members of our Homeowners Association wish to make it an even better place to call home through their continuing efforts to protect, maintain and enhance our property values.   As you may know, Sky Island was specifically planned and designed as a first class residential community, intended to provide a high quality of life in a stunning natural setting. It was approved as a self-contained, deed restricted community with its own set of covenants, conditions and restrictions (e.g., “the CC&Rs”), a copy of which you should have received when you purchased your property. These covenants, conditions and restrictions exist so that the overall aesthetics, congruity, appearance and safety of the neighborhood would be maintained in such a way that the homeowners can live in harmony. Each homeowner is assured, to some degree, that basic guidelines are in place to support the quiet enjoyment of their home and property, and to protect the value of their investment. The ultimate intent of the CC&Rs is not to create a rigid set of controls that limit personal freedom or property rights, but rather to create and maintain a self governing community where members of the Homeowners Association tend and protect their investment through active participation in committees and other activities that support the life and growth of our neighborhood. A well maintained and respectful community makes for a supportive and nurturing place to live. To that end, under the CC&Rs, all exterior and landscaping changes must be pre¬approved by the Architectural Control Committee (ACC). This booklet describes how the ACC operates, and identifies the responsibilities of all concerned in maintaining the standards established under Articles VIII-X of the Declaration of Covenants, Conditions and Restrictions for Sky Island. Please read through it and familiarize yourself with the guidelines that have been established to support and maintain the peaceful and pleasant environment of our community.

ACC Committee Members
 
Tom Som, Chair
Shirley Craig 
Linnea Maulding
Pat Mayo
Dennis Potter
Approved Fence Stain Color 

 

ATTENTION HOMEOWNERS: McLendon's in Sumner has changed the brands of the stain pigments they use. The product to buy is now:

  • NEW REDWOOD, CABOT EXTERIOR LATEX, (0800 S) SOLID ACRYLIC SIDING, 0806 NUETRAL. 

 

 The color of the stain has not changed from before, just that we are now able to use the standard New Redwood color.

The Architectural Control Committee (ACC)

Purpose

The ACC exists to promote qualities in the neighborhood that bring value to the community by promoting the attractiveness and functional utility of Sky Island as a place to live.

 

To achieve its objectives, the committee is responsible for:

  • Developing draft architectural guidelines and procedures for submission to the Board for approval

  • Reviewing applications for exterior architectural and landscaping changes from individual homeowners.

  • Investigating complaints from homeowners related to exterior and/or landscaping changes that are inconsistent with the CC&Rs, and providing input to the Board for follow-up.

  • Recommending approval or non-¬approval of requests to the Sky Island HOA Board of Directors by a majority vote (unless the authority to approve or deny has been delegated to a part of the committee or an individual by a majority vote).

When is ACC Approval Required?
 

The CC&Rs stipulate that the ACC must approve the plans and specifications for a variety of home improvement/maintenance projects before any project work begins or contractors are employed. To promote the timely approval of plans and specifications related to such a project, and to avoid costly delays, homeowners are strongly encouraged to familiarize themselves with the contents of the CC&Rs as well as any current, written ACC guidelines when planning a project involving any type of exterior architectural or landscaping work. Homeowners are also encouraged to discuss such plans and specifications with any immediate or adjacent neighbors who may be affected by the proposed change, as a gesture of courtesy. Careful planning and communication on the front end can often prevent unintended consequences on the back end of a project!
 

Plans Requiring Approval by the ACC include, but are not limited to, the following:

  •  Construction of driveways (CC&Rs, Section 9.1 and 10.21)

  • Construction or erection of any building (including outbuildings), enclosure, sign*, fence, deck, patio, wall or other structure, including the installation, erection or construction of any type of solar collection device (Section 9.1.   

  • includes address signs or any type of sign other than an authorized real estate sale or rent notice. Signs advertising businesses, occupations or professions are not permitted by the CC&Rs under any circumstances (Section 10.13)

  • Remodeling, reconstruction, or alteration – including painting – of any building, structure or any building, structure or driveway (Section 9.1)

  • Planting of any tree which may grow to a height in excess of 25 feet (Sections 9.1 and 10.9)

  • Changes to exterior finishes and materials (all buildings, roofing, trim, fences, walls, screening materials,     enclosures, doors, railings, decks, eaves, gutters, and driveways) (Section 9.6)

  • Roofing style, color and materials must be consistent with those used by the developer and builders in the construction of the original home. For most of the divisions in Sky Island, this is a composite roof in a neutral color (“Weathered Wood”), manufactured by Pabco. The homeowner has the option of upgrading to a 30­or 40­year roof, as long as the color, style and materials are consistent with the original design. Because of the layout of the community, it is not uncommon for one homeowner to have an unobstructed view of neighboring rooflines. The purpose of maintaining consistency in roofing selections within the various divisions of Sky Island is to avoid a “patchwork” appearance from house to house across the community. All additions and modifications must maintain proper drainage on the site. If an addition or modification is planned that may affect drainage, homeowners are required to provide a plan that includes changes in drainage patterns or runoff resulting from the addition/modification. 

  • Changes to original landscape designs (including removal or replacement of grass, hedges, retaining walls, or the use of alternative landscaping materials such as rock, gravel, sand, brick, or other natural or man¬made products) (Sections 7.2, 9.3 (g), 10.17, 10.18, 10.8)

  • Exterior lighting (Section 10.19) Projects affecting or exposing radio, television and other electronic transmission devices, including external aerials, antennas, and microwave/satellite dish receivers (Section10.24).

Submitting an Application

Step 1 Prior to any alteration, addition or improvement, the property owner (not their contractors or other parties) should obtain a copy of the Architectural Control Committee Application/Request Form. Forms may be requested from the management company via phone or e¬mail. Homeowners may also download the current application form from the HOA website, www.skyisland.org.  Copies of the most current set of ACC guidelines are maintained on the website, or may be obtained from Total Property Management upon request.
 

Step 2 Prior to any alteration, addition or improvement, the property owner should complete the ACC Application/Request Form, including any additional information or supporting documentation that may be required (if necessary, as an attachment to the form). Homeowners should refer to the most current version of the ACC guidelines for specific information related to the proposed improvement, alteration, or addition. To ensure timely review and action on requests, homeowners are encouraged to provide complete, detailed information, including pictures, diagrams, color charts, or other information that supports the application. Incomplete applications will be returned.  Note: Any calculation of time related to the processing of an application will not start until the application is received by the management company, complete with all required attachments.
 

Step 3 The homeowner is asked to submit two (2) copies of the completed application and attachments (including site plans and specifications) to the ACC via the HOA management company, Total Property Management. Applications must be mailed or faxed directly to the management company at the address listed on the application form. Applications left at the Sales Office, the Construction trailer, with a member of the ACC, with a member or any other officer of the Association will not be processed.
 

Step 4The management company will screen the application, stamp it with the date received, and send it on to the Chair of the ACC to be included on the agenda of the next regularly scheduled meeting, unless there is a compelling or otherwise urgent need to expedite the request.
 

  • The ACC meets month, on the second Thursday of the month.  Ad Hoc meetings will be scheduled as needed for timely process of new or resubmitted applications.

  •  Expedited requests will be considered on a case-by-case basis by the ACC.  If circumstances are such that the homeowner cannot reasonably wait until the next scheduled ACC meeting, fax the application to the HOA management company, explaining the situation and indicating that the request is urgent.
     

Step 5 Committee members will review all new, complete applications, and will respond to the homeowner within twenty (20) days, unless the situation requires an emergency or expedited approval process (for example, urgent home repairs due to structural damage). The ACC may:
 

  • Determine that an application is incomplete and request additional information from the homeowner;

  • Unconditionally approve the application as submitted;

  •  Conditionally approve the application, stating the condition(s) in writing;

  • Deny approval of the application, stating the reasons for denial in writing.  In accordance with stipulations set forth in the CC&Rs, the ACC will make a decision within twenty (20) business days from the date the completed plans and specifications are submitted for approval.
     

If the ACC fails to render a decision within that time frame, the application is deemed “approved”. Note: The 20 day time frame applies when the application has been completed and submitted to the ACC with all required attachments and supporting documentation. Incomplete applications will not be processed, and will be returned to the homeowner by the management company, with instructions for re¬submission.   
 

Step 6:  Once notified by the ACC of its decision, the management company will notify the owner of the decision, and stamp the application with the date(s) the decision was received and communicated to the applicant. If an application is returned with a request for additional information or supporting documentation, the information needed will be listed on the response form attached to the application. (Note: Any calculation of time for the purpose of processing of an application will begin when the application is determined “complete” by the ACC.)

 

Once a decision is reached

The ACC is responsible for determining that projects have been completed according to the plans as submitted and approved, within sixty (60) days of completion of the work.
 

  • If the application is approved without conditions, the homeowner may begin the project as soon as he/she is notified of the approval.

  • If the application is approved with conditions, the conditions will be listed on the response/approval form, and the homeowner may begin the project immediately, as long as the stated conditions are met.

  • If the application is not approved, the reasons and/or requirements will be noted on the response form provided to the homeowner.

  • Any property owner who is not satisfied with the Committee’s decision on an application may resubmit it, or appeal the Committee’s decision to the Board of Directors by notifying the HOA Management Company, in writing, within thirty (30) days.   If the ACC determines that the project does not comply with plans, specifications or other conditions as submitted and approved, the homeowner will be notified within the 60¬day period. According to the CC&Rs, the homeowner will then be responsible for either removing or altering the improvement, or taking other steps recommended by the ACC to remedy the situation, within a time frame of not less than thirty (30) days.  

Organization

Article VIII of The Declaration of Covenants, Conditions and Restrictions requires that the Board of Directors appoint an Architectural Control Committee to review and act on proposals and plans submitted by Sky Island property owners to further the intent and purpose of the CC&Rs as they relate to all exterior and landscaping maintenance and/or improvement projects. The ACC is composed of no less than three and no more than seven members. ACC membership is voluntary, and representation is encouraged from among the residents of all Sky Island divisions. The ACC chairperson is either selected by the committee or appointed by the President, subject to the approval of the Sky Island HOA Board of Directors.

 


 

Authority
 

The authority of the ACC is delegated by the Board of Directors, based on the Declaration of Covenants, Conditions and Restrictions for Sky Island. HOA members receive a copy of the CC&Rs when they purchase their Sky Island property. Copies of the CC&Rs may also be found on the Sky Island website, www.skyisland.org. The CC&Rs provide a framework for any written guidelines and recommendations adopted by the ACC, and serve as the “final authority” in issues of exterior architectural and landscape control in our community.

Minimal Requirements for Approval
 

Two (2) sets of plans and specifications should be submitted with the application for ACC approval. One copy will be returned to the homeowner; the other will be retained on file with the Management Company

The plans and specifications must include, at a minimum:

  • The size and dimension of the improvements.

  • The exterior design and materials (including all surfaces and the roof, (if applicable).

  • The exterior color chart.

  • The exact location of the improvement on the property.

  • The location of driveways and parking areas.

  • The scheme for drainage and grading.

  • Proposed landscaping, including the area between the curb and the sidewalk on the road frontage side of the property.

  • Proposed outdoor lighting.

  • Copies of any required permits for the proposed project.

 

Depending on the nature of the project, additional information may be requested by the ACC as part of the review and approval process. The homeowner may include additional supporting documentation that may be helpful in reviewing the application, including photographs, diagrams or other reference materials. The more detail provided, the easier it will be for the committee to complete its review and provide a timely decision for the applicant.  


Contact Us

Total Property Management Services, Inc.
7220 Pacific Highway E 
Milton, WA 98354 

Tel: 253-927-3076
Fax: 253- 517-5661 

Contacting the Association All Board & Committee members are volunteers, and are not empowered to act individually. If a homeowner wants to address any issue with the board, you should mail or email your written request or request time at the next Board meeting. We are unable to accept any verbal requests or give verbal authorizations. All decisions made by the Board and the ACC will be communicated to the homeowner in writing.   If you are willing to accept an emailed response, please state so in your written letter and include your email address.  In most cases, contacting the management company is your best option.

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